Regulations for Duplication and Use of Collections

Photoduplication

• Requests for duplication of material will be considered when duplication can be done without injury to the material and in accordance with donor agreements and copyright restrictions. Requests are processed in the order in which they are received. 
  • Fees for duplication services are as follows:
    • W&L students, faculty, staff, alumni, and donors:
      • No charge
    • Non-W&L affiliates:
      • $0.50 per page for research quality scans delivered in PDF format. 
      • $1.00 per page for high resolution scans (600 dpi resolution) delivered in tiff or jpg format. 
      • A 3% processing fee will be assessed for all payments processed electronically.
• Requests for extensive reproduction of materials will be reviewed on a case-by-case basis and researchers needing a large volume of materials are encouraged to visit the archives in person.
• With the permission of the archivist, visiting researchers may use personal or cellphone cameras without flash to take photographs of collection materials for personal research purposes.
• Current equipment only allows for digitization of documents up to 11x17 inches in size. Large format materials, transparent media (negatives or slides), and audiovisual media cannot be reformatted in-house and may need to be sent to a third-party vendor for digitization. All costs associated with requests from external vendors will be passed on to the patron making the request, but no cost will be incurred without first notifying the patron of the vendor's estimate.
• Although we do not charge fees for use or publication, we ask patrons to notify the Powell Archives prior to publication of any materials held in our collections to insure accuracy of citations and credit lines. Otherwise, it is the patron's responsibility to obtain permission from the appropriate copyright holder.
• Proper acknowledgment will be given to the Powell Archives for all materials used in the products of research.

Publication

Reproductions of materials from the Powell Archives are made available for the purpose of research, scholarship, or private study. Users of the collections are expected to abide by copyright law. The Powell Archives does not require permission to publish or reproduce materials as the owner of the physical work. In cases where copyright has been transferred to the archives or for use School of Law Records, please contact the Archivist and Special Collections Librarian.

It is the responsibility of the user to determine if their proposed use is lawful and/or requires permission of the copyright holder. The Powell Archives will not conduct copyright searches or advise on the application of copyright law. It is the sole responsibility of the requestor to investigate and determine the copyright status of any item and to seek and obtain all permissions where needed prior to any distribution or publication. Copyright law protects unpublished as well as published materials. The requestor agrees to indemnify and hold harmless Washington and Lee University, its officers, employees and agents from and against all suits, claims, actions and expenses arising out of the use of reproductions provided by Powell Archives.

The requestor must credit the Lewis F. Powell Jr. Archives in any publication, production, or exhibit. At a minimum, the name of the repository must be credited. Material we provide to you may not be transferred to any other person, company, or institution. Any reproduction fees will be invoiced separately. The Powell Archives would be happy to receive complimentary copies of publications which have made use of its resources.

Citation

In citing materials from the collections in this repository, the preferred citation format is: [Name of collection & description of item(s)], Lewis F. Powell Jr. Archives, Washington and Lee University School of Law.

Example:
Letter, Weicker to Powell, July 22, 1976,
Lewis F. Powell, Jr. Papers, Box 33-Folder 26
Powell Archives
Washington and Lee University School of Law